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Sure, if a thread spans several weeks or months, you may have to decide whether to file it by the first message date or the most recent date. Fewer decisions means easier, faster, and more efficient cleanup. They practically sort themselves.
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Every email message or thread has a date when it started, so you make fewer decisions about how to sort the messages. The reason I like time-based folders for email is that they remove the need to make additional decisions.
Make additional folders if you need them for other recent years, quarters, or months. Or you could name it the year and the quarter (2021 Q1) or the year and the month.
Ĭreate a new folder (or in Gmail, a label) and name it for the current year.
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In that case, you might as well archive all the messages because putting them into a folder won't help you cope with the messages later. If you have many hundreds or thousands of emails, putting them into one folder will move them out of sight, and if that's all you want to do, so be it. If it's fewer than, say, 100, one folder will do. It depends on how many messages you have to clear out. Start by creating a new folder…or two or three. This method relies on the same concept we used to clear the desktop: Sweep those old emails out of sight by moving them into folders. OK, so don't! You can clear your inbox without deleting any messages or tossing them into the Archive abyss. A lot of us hesitate to throw away emails because we're afraid of missing a million-dollar opportunity or an important message. Ready to trash everything in your email inbox? No? You're not alone. Tuck them out of view but somewhere you'll remember, such as within the My Documents folder or maybe in a file-syncing folder, such as the main Dropbox folder. Turn on the preview option for images, PDFs, and other files if you need to glance at them before deciding.ĭon't leave your folders on the desktop. With the list view, you can see and sort by file type, date created or last edited, or by size. Now, using the list view to your advantage, sort your files into the folders that make sense. They're out of sight, but I can find them if I need them. Putting files into folders is similar to archiving them. So, I have a 2020 folder and within it are subfolders called 2020 PHOTOS, 2020 TAXES, and so forth. Why do I organize this way? Because I think about my work and personal files based on when they happened. I have one folder for every year, and within those folders, I have whatever subfolders make sense. The method I use to sort files is by year. Or you might have one folder for PDFs, another one for Photos, and so forth. Folders called Work, Personal, Fun, and Old are fine. Instead, make a few folders with names like In Progress and Photos to help you sort what you have.ĭon't think too deeply about the correct classification for each file. You don't have to trash all your files to clean up your desktop. This view can make it easier to see which files you can delete or put away. In other words, open a Finder window in macOS or File Explorer in Windows. The easiest way to clean up the desktop is to start by viewing your files in a list rather than in a graphical representation of the desktop and file icons. How can you see and remember a file among a messy heap of others? Before you know it, the principle defeats itself. Then we repeat this action a few more times. Sometimes we place a file on the computer desktop so it'll be in our line of sight and we'll remember it. If you enjoy a good purge and have a messy digital life, here are five places to start: Who would have taught us? If you're an adult now, you're part of the first wave of people to figure out how to do it and teach these skills to younger generations. As adults, however, many of us never learned to do the same thing with our digital material. There's a whole lot of hippie rhetoric about how clutter-free environments lead to clarity of mind, and I'm not necessarily saying it works for everyone, nor is it guaranteed to improve your productivity, but I sure do feel less stressed and more able to focus when the junk is gone.Īs kids, most of us learn to clean our rooms, tidy our desks, donate or throw out items that we don't need or want, and put away our physical stuff. Whether it's spring cleaning or taking a moment to archive last year's emails, I find it incredibly gratifying to dump (or sometimes simply put away) stuff I don't need. How to Set Up Two-Factor AuthenticationĪ few times a year, I get an urge to purge.
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